Privacy Policy

1. Introduction

Prism Data LLC ("Prism Data," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our selection, assessment, and research consulting services.

Please read this privacy policy carefully. By using our services, you consent to the practices described in this policy.

2. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Fill out our contact form
• Schedule a consultation through our online scheduling link
• Request a consultation or quote
• Subscribe to our newsletter
• Enter into a service agreement with us

This information may include your name, email address, phone number, company name, job title, and any other information you choose to provide.

Client Data

When providing our services, clients may share datasets containing various types of information. We process this data solely in accordance with our service agreements and applicable data protection laws.

Applicant and Candidate Information

Certain services, including resume screening, finalist review, and selection and promotional assessment work, involve reviewing information about job applicants, candidates, and employees on behalf of a client. In these engagements the client is the controller of that information and Prism Data processes it only as directed by the client and only for the purposes set out in the applicable service agreement. We do not use applicant or candidate information for our own purposes, do not retain it beyond the period specified in the service agreement, and do not disclose it to anyone other than the client except where required by law.

If you are an applicant or candidate and have questions about how your information was handled in a selection process, please contact the organization you applied to, as they determine what information is collected and how it is used.

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device, including information about your web browser, IP address, time zone, and some of the cookies that are installed on your device.

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our services
• Respond to your inquiries and fulfill your requests
• Send you technical notices, updates, and administrative messages
• Provide customer support and improve our services
• Comply with legal obligations and protect our legal rights
• Analyze usage patterns to improve our website and services

4. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any legal, accounting, or reporting requirements. Client data is retained in accordance with our service agreements and is securely deleted or returned upon completion of services or at the client's request.

6. Third-Party Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

• To trusted service providers who assist us in operating our website and conducting our business
• When required by law or to respond to legal process
• To protect our rights, privacy, safety, or property
• In connection with a merger, acquisition, or sale of assets

7. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• The right to access your personal information
• The right to correct inaccurate information
• The right to delete your personal information
• The right to restrict or object to processing
• The right to data portability
• The right to withdraw consent

8. Cookies and Third-Party Services

Our website may use cookies and similar tracking technologies to enhance your browsing experience. You can control cookies through your browser settings. Please note that disabling cookies may affect the functionality of our website.

We rely on a small number of third-party providers to operate this website and to schedule meetings. Each provider handles information under its own privacy policy, which we encourage you to review.

• Our website is hosted by Vercel, which also provides basic traffic analytics. This analytics data is aggregated and is not used to identify individual visitors.
• Consultations booked through our scheduling link are handled by Calendly. When you book a meeting, Calendly collects the name, email address, and any other details you enter, and shares them with us so that we can prepare for the call.

You are never required to use the scheduling link. You can reach us directly by email or through our contact form instead.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We encourage you to review this Privacy Policy periodically.